Click the + button to add a new account. Cancel the email setup wizard and go to Mail > Preferences and then go to the Accounts tab. Setting up your GMail POP account in Apple Mail This step is broken up into A or B depending on your email client.Ī. Once we do this, we can then download all of our GMail email to our local email client and then be able to save the messages offline. This section of the guide deals with setting up your GMail POP email account in either Microsoft Outlook or Apple Mail. If you are only doing this once, you can have Gmail archive the emails (doesn’t delete but just moves to Archived folder in Gmail).Ĭonfigure your email client for your GMail POP Account:Ĥ. If you want it to leave them as they are, just choose the “Keep in Gmail’s inbox”, etc. This will allow you to redownload EVERY email from your Gmail account via POP.Īlso be sure to set the action of what receiving POP mail will do to the original emails. Under the POP Download area, be sure to check the “ Enable POP for all mail (even mail thats already been downloaded“. In the Settings page, click on the Forwarding and POP/IMAP tab. Click on the Gears link in the upper right area, next to your email address and choose Mail Settingsģ. You can archive the messages in Apple Mail or save as a PST file in Outlook. I will explain how to setup your Gmail account to use POP and in turn use Microsoft Outlook Mail or Apple Mail to download your entire gmail account to save offline. I’m not planning on going offline and don’t usually experience problems with Internet connectivity, but for the few occasions it happens, I don’t mind Gmail taking a bit more space on my computer.This guide is an alternative, offline method of backing up your Gmail emails. It works very well, from what I could see in the few days since I’ve used this mode. ![]() ![]() That’s it: this is the full guide to Gmail offline. Once Gmail goes back online, it will send everything and move these messages into the regular Sent folder. You can check all these messages at any time. The way Gmail works in offline mode is that it saves any emails you compose (including replies and forwards) into an Outbox folder. Can I Compose New Messages and Reply to Old Emails When Gmail is Offline? If you see an underline checkmark icon it means you’re all set. The offline caching progress is displayed next to the total email count, on the top right of the Gmail window. On my 2000 Mbps Internet connection, it took only a few minutes. You’ll see a popup like this at some point during the setup process: How to Check if Gmail Has Finished Sync for Offline use?ĭepending on the settings you’ve made and how many messages you’ve sent or received in the set period it could take up to a few hours, says Google, to cache Gmail for offline use. If you’re not the type of person who keeps an open Gmail tab all the time it’s a good idea to bookmark the Gmail tab for easy access. How to handle a Gmail account logout: keep data or remove all offline data (the second option is the safer one, even if you’re the only person using this PC).Period of time to cache, starting from now: 7, 30, or 90 days.Not all messages will be available for offline use, of course. The browser will use up to 2 GB of storage space on your computer to cache things. On the same settings page, you’ll now see a usage quota. Once you confirm and enable Gmail offline there are quite a few options you can enable, plus one mandatory selection to let Google know how to handle data after you log out. Offline Gmail is not an account-level option, but a browser-specific setting. Note: If you have more than one browser installed on your computer and want to use Gmail offline on all of them you need to repeat the procedure for each browser. We’ll assume you’re enabling this mode on your personal device. The current browser window will reload and you will get a warning about using offline Gmail mode on shared devices, and it makes sense if you think about it. Enable the checkbox Enable offline mail. ![]() Requirements: Chrome or any Chromium browser (ex: Edge, Brave). 4 Can I Compose New Messages and Reply to Old Emails When Gmail is Offline?. ![]() 3 How to Check if Gmail Has Finished Sync for Offline use?.
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